FX rates and payment gateways

The FX & Gateways page (/finance/fx-gateways) serves as the operational reference for foreign exchange conversions and multi-channel payment processing in ValueRamp. Because customer contracts and invoices may be billed in diverse currencies (EUR, GBP, INR, CAD, AUD, etc.), ValueRamp relies on a central USD conversion pivot to standardize ARR metrics, collection dashboards, and revenue ledger movements.

Key capabilities

• Conversion rate reference: View current exchange rates for every supported currency relative to base USD.
• Rate hygiene auditing: Monitor effective start dates, elapsed rate age in days, and whether a rate is Current or Due for review (set before the current financial year began).
• Centralized rate governance: Rates are edited in Settings → Currencies, which Finance can open.
• Gateway management: Audit active payment gateways, default billing currencies, and merchant account labels.
• New gateway provisioning: Add gateways (types stripe, razorpay, bank_transfer, paypal, other) directly from this page. A gateway is a label payments are recorded against, not a live processor connection.

Step 1: Open FX & Gateways

1. In the left navigation sidebar under Finance, click FX & Gateways (/finance/fx-gateways).
2. The page header indicates Finance & Admin clearance and summarizes the workspace scope:

   "The FX rates used to convert everything to USD, and the payment gateways payments are recorded against."

3. This workspace ensures that Finance operators always know the exact conversion multipliers applied to foreign client contracts.

Step 2: Audit active FX rates and review flags

1. In the primary table, review the conversion multipliers for international currencies:
   • CURRENCY: Three-letter ISO code (e.g., AED, AUD, CAD, EUR, GBP, INR).
   • RATE (→ USD): The multiplier used to convert 1 unit of foreign currency into base USD.
   • EFFECTIVE FROM: The date when this exchange rate was locked into the workspace.
   • AGE: Days elapsed since the rate was established (e.g., 119 days, 260 days).
   • STATUS: Current, or Due for review when the rate was set before the current financial year began.

Step 3: Access rate management in Settings

1. Note the guidance banner above the table:

   "Current rate per currency to USD (the internal pivot). Editing rates lives in Settings → Currencies so there's a single source of truth — this is a read-only view for Finance."

2. To update a rate that is due for review, click Manage rates in Settings → Currencies — Finance can edit rates there; only the base currency and the active currency set are Admin-only.

Step 4: Review configured payment gateways

1. Scroll down the page to the Payment gateways section:

   "The gateways a payment can be recorded against (in Collections' Mark-paid). Add, edit, or deactivate a gateway."

2. Inspect the payment gateway directory:
   • Manual / Bank Transfer (default): Type bank_transfer, currency USD, status Active.
   • Razorpay India: Type razorpay, default currency INR, account label Razorpay Test, status Active.
3. Use Edit to modify labels or default currencies, or Deactivate to retire legacy settlement routes.

Step 5: Add a new payment gateway

1. Click the Add gateway button above the gateways table.
2. In the modal dialog, complete the gateway configuration fields:
   • *Gateway name : Enter an internal descriptive name (e.g., Stripe US, Wire European Entities).
   • *Type : Select from stripe, razorpay, bank_transfer, paypal, or other.
   • *Default currency : Enter the standard settlement currency for this channel (e.g., USD, EUR).
   • Account label (optional): Specify descriptor (e.g., Stripe Live Account).
   • Account detail (optional): Enter processor account identifier or wire details.
   • Notes (optional): Add internal instructions for reconciling payments.
3. Click Add gateway. It is immediately offered in the gateway dropdown of Collections' Mark paid form.